As well as offering our own in house designer tool to help you create and send great direct mail, we also have a very useful tool called the Virtual Printer. Simply upload/ drag and drop your pre-mail merged PDF letters to Stannp.com and we will take care of the rest!
The Virtual Printer has two distinct functions. Sending one letter at a time or having a single pdf containing multiple letters and sending them all at once.
Virtual Printer guided walkthrough
This article covers the multiple recipient option. Click through the step-by-step guide below.
The Virtual Printer auto-fits addresses
Once you've uploaded the pdf, Stannp.com will check whether your address fits within the window that we require. We use advanced Optical Character Recognition (OCR) technology to read this space for your address and convert it into text. This way we can verify whether the address matches position requirements of each regional postal provider for address matching and processing purposes.
If the address is not within this section, we will not be able to process each record. You need to click 'No' on the envelope preview stage, adjust your letter template outside of Stannp, re-save this as a PDF, and upload this new PDF to the Virtual Printer.
Final selections before sending
Once you're happy with the your letter you can select any desired specifications. These will be region specific based on currency, mail standards and postal provider requirements.
Confirm recipient number. The first important step is to select the number of recipients this document contains. For single recipient sends, this will remain at 1 recipient. If sending to multiple recipients, the options for consistent pages per recipient will be listed. This helps us define exactly how your document should be divided. Each Virtual Printer job can only send consistent page numbers to each recipient.
Print setup. Select if you want to print on both sides (Duplex) or print on only one side of the page (Simplex). For multiple page letters, printing on one side may add pages and related costs.
Postage class. Select your preferred postage class if available options in your region.
Name the job. Add a memorable name for this job, so you can easily track each item in the reporting section.
Addons. Select from available addon items if available in your region.
Once you're happy with the settings you can click print & post to send it! This notifies us straight away and the letters will be sent at the next possible opportunity.
View your virtual printer jobs
Once you've sent your virtual printer campaign you can review it by clicking "View Print Jobs" on the top left of the virtual printer home screen.
Selecting this will bring you to your job list. You can see the various jobs created, the names you've given to them and if there are any errors or further requirements.
You can click on the buttons to the right for more information. The left download button allows you to download the original file whereas the right eye icon allows you to see further details about the individual recipients.
You can also cancel jobs in this section if they have not been produced yet.